Our clients are a well-established, respected specialist medical practice based in Subiaco, and we’re currently looking for experienced professionals to join their supportive, high-performing team.
If you're passionate about healthcare administration and ready to take the next step in your career, we want to hear from you!
Two Exciting Opportunities Available:
Medical Secretary / Personal Assistant
$40–$42/hour + super | Full-Time | Occasional Local Travel Between Branches
Assistant Practice Manager/2IC
$45–$50/hour + super | Full-Time (Tues–Fri)
About the Roles:
Medical Secretary / Personal Assistant
Full-Time | Some local travel between branches required
We are seeking a professional, detail-oriented Medical Secretary or PA to provide essential administrative support to our specialist team. Be the backbone of our clinic operations, providing top-notch admin/secretarial support to our specialist team. This is a hands-on, people-first role.
Key Responsibilities:
- Manage specialist schedules and coordinate patient appointments
- Organise referrals, hospital bookings, and follow up on results
- Perform accurate data entry using medical software systems
- Handle patient correspondence, billing, and account management
- Support general clinic administration, including document preparation and audio typing (desirable but not essential)
- Work closely with other admin staff to ensure daily clinic readiness
- Previous experience in a similar medical administrative or secretarial role is MUST!
- Excellent communication and organisational skills
- Strong attention to detail and ability to prioritise tasks effectively
- Familiarity with medical terminology (experience in specialist is must or cardiology settings highly regarded)
- Strong typing and data entry accuracy (70+ WPM desirable but not essential)
? Full-Time | Tuesday to Friday (compressed week)
This leadership role is ideal for someone with a background in medical practice coordination and team management. You’ll work alongside the Practice Manager to ensure smooth daily operations, high-quality patient service, and a well-supported admin team.
Key Responsibilities:
- Supervise and support a team of medical secretaries and admin staff
- Manage staff rosters, scheduling, and leave
- Oversee patient communication, complaints, and service delivery standards
- Coordinate surgical bookings, private billing, and health fund interactions
- Assist with workflow optimisation, policy development, and staff training
- Perform banking, billing, and financial tasks using MYOB or similar software
- Demonstrated leadership or team coordination experience in a medical practice (essential)
- Minimum experience of 3 years working as a medical secretary or 2IC
- Strong knowledge of Medicare, private billing, and theatre/surgical bookings
- Proficiency with Genie or similar practice software, and MYOB (or equivalent)
- Excellent time management, multitasking, and decision-making abilities
- Professional communication skills and a proactive, flexible mindset
- Tertiary qualifications in healthcare or office administration (desirable)
- Be part of a dedicated, growing specialist practice
- Work in a friendly and collaborative team culture
- Enjoy a rewarding role where your skills and initiative are truly valued
- Make a tangible difference in the patient experience and clinic operations
? Email your cover letter & resume to : Rad@choiceone.com.au
OR
? Apply via SEEK
? Be sure to:
- Clearly state the role you’re applying for
- Show us how your experience fits the criteria
Join a practice where you’re more than just a number — you are part of something meaningful.
Apply today!!
